The controller responsible for the processing of your personal data on this website is

City of Pforzheim
Eigenbetrieb Wirtschaft und Stadtmarketing (WSP)
Lindenstraße 2, 75175 Pforzheim
Phone 07231/39-1857
info@ws-pforzheim.de

The data protection officer of the city of Pforzheim can be contacted at the following telephone number 07231 393538at the postal address: Marktplatz 1, 75175 Pforzheim or at the following e-mail address: datenschutz[at]pforzheim.de can be achieved.

a Operation of the website

For the operation of the website, data processing is based on Art. 6 para. 1 lit. e in conjunction with para. 3 GDPR in conjunction with. § 4 LDSG.

b Possibility of making contact

For the possibility of contacting us, data processing is based on Art. 6 para. 1 lit. b GDPR.

c Registration for events or application for offers

Data processing for registration for events or applications for offers is carried out on the basis of Art. 6 para. 1 lit. a GDPR

d Analysing the website

Data processing for analysing the website using the web analysis tool "Matomo" is carried out on the basis of Art. 6 para. 1 lit. e in conjunction with para. 3 GDPR. § 4 LDSG.

a When accessing the website

When the website is accessed and each time a file is retrieved, general data about this process is automatically stored in a log file (sys log table) and the server log files. The storage serves exclusively system-related purposes (error analysis, security monitoring).
Specifically, the following data record is stored for each access or retrieval:

• Name of the retrieved file
• Date and time of retrieval
• Amount of data transferred
• Message whether the call was successful
• Description of the type of web browser used
• Operating system used
• the previously visited page
• Provider
• Your IP address

b For contact options

When contacting us via e-mail
processes the following personal data:

• E-mail address
• Surname, first name

c When registering/applying for offers

Company database

To use our company database https://www.emma-pf.de/unternehmen/ you can register on our website. The data transmitted is used exclusively for the purpose of using the respective offer or service. Mandatory information requested during registration must be provided in full. Otherwise we will reject the registration.

The following data can be requested during registration:

• Address data
• Contact information (e-mail, telephone number, fax number)
• Surname/first name/title/title in the company
• Industry affiliation
• Website

After registering, you can use your account to determine which data is visible in the company database accessible on the Internet.

In the event of important changes, for example for technical reasons, we will inform you by e-mail. The e-mail will be sent to the address provided during registration.

The processing of the data entered during registration is based on your consent (Art. 6 para. 1 lit. a GDPR). You can withdraw your consent at any time. An informal notification by e-mail to info@emma-pf.de is sufficient for the revocation. The legality of the data processing that has already taken place remains unaffected by the cancellation.

Your data will be stored in the customer database of the Eigenbetrieb Wirtschaft und Stadtmarketing Pforzheim and deactivated when your registration is cancelled.

Application Designers in Residence

Personal data is requested during the online application for the "Designers in Residence" scholarship programme. The data submitted will be used exclusively as part of the application process. Mandatory information requested during registration must be provided in full. Otherwise we will reject the registration. The following data is requested:

• Address data
• Contact information (e-mail, telephone number)
• Surname/first name/title
• Date of birth
• Higher education
• Professional career

The data will be stored within wordpress and at the Eigenbetrieb Wirtschaft und Stadtmarketing Pforzheim and will be deleted after the application process has ended.

The processing of the data entered during registration is based on your consent (Art. 6 para. 1 lit. a GDPR). You can withdraw your consent at any time. An informal notification by e-mail to info@emma-pf.de is sufficient for the revocation. The legality of the data processing that has already taken place remains unaffected by the cancellation.

Registration for counselling services

Personal data is requested as part of the registration process for our counselling services. The data provided will be used exclusively for the purposes of registration and invoicing. Mandatory information requested during registration must be provided in full. The following data is requested:

• Address data
• Contact information (e-mail, telephone number)
• Surname/first name/form of address
• Companies at EMMA

The data will be stored within wordpress and at the Eigenbetrieb Wirtschaft und Stadtmarketing Pforzheim and will be deleted after the application process has ended, unless you give us your consent to include you in the mailing list of the Creative Industries Department of the Eigenbetrieb Wirtschaft und Stadtmarketing Pforzheim.

The processing of the data entered during registration is based on your consent (Art. 6 para. 1 lit. a GDPR). You can withdraw your consent at any time. An informal notification by e-mail to info@emma-pf.de is sufficient for the revocation. The legality of the data processing that has already taken place remains unaffected by the cancellation.

Application for the design guide "Pforzheim for Design Lovers"

• Address data
• Information on industry and self-employment
• Website and social media channels
• Information on opening hours
• Number of employees, if applicable
• Information on prizes and awards
• Curriculum vitae

d To analyse the use of the website

To analyse the use of the website using the web analysis tool "Matomo", personal data is collected and then immediately processed in anonymised form:

• Technical data:
  anonymised IP address
  Browser type and operating system
  Screen resolution, time zone, preferred browser language
• Usage data:
  Pages visited (title and URL)
  Referrer URL (the previously visited page)
  Clicks, downloads and external links
  Loading time of the pages
• Location data:
  Approximate geographical position (based on shortened IP addresses)
• Interaction data:
  Mouse clicks, length of stay, use of forms
• Optional data:
  User-generated data, such as keywords entered in search engines or session recordings

The aforementioned data categories are transmitted to third parties:

• Right to information according to Art. 15 GDPR
• Right to rectification in accordance with Art. 16 GDPR
• Right to erasure in accordance with Art. 17 GDPR
• Right to restriction of processing in accordance with Art. 18 GDPR
• Right to data portability in accordance with Art. 20 GDPR
• Right to object pursuant to Art. 21 GDPR

Data subjects have the option of contacting the Data Protection Officer of the City of Pforzheim (see section 2 for contact details) or the State Commissioner for Data Protection and Freedom of Information (Lautenschlagerstr. 20, 70173 Stuttgart) if they believe that the processing of data concerning them is in breach of the General Data Protection Regulation.

Our website uses cookies. These are small text files that your web browser stores on your end device. Cookies help us to make our website more user-friendly, effective and secure.

Some cookies are "session cookies". Such cookies are deleted automatically at the end of your browser session. Other cookies, on the other hand, remain on your device until you delete them yourself. Such cookies help us to recognise you when you return to
to recognise you from our website.

With a modern web browser, you can monitor, restrict or prevent the setting of cookies. Many web browsers can be configured so that cookies are deleted automatically when the programme is closed. Deactivating cookies
may result in limited functionality of our website.

The setting of cookies, which are necessary for the performance of electronic communication processes or the provision of certain functions desired by you (e.g. shopping basket), takes place on the basis of Art. 6 para. 1 lit. f GDPR. As the operator of this
website, we have a legitimate interest in the storage of cookies for the technically error-free and smooth provision of our services. If other cookies are set (e.g. for analysis functions), these are listed in this privacy policy.
Privacy policy treated separately.

Opt-out complete; your visits to this website will not be recorded by the Web Analytics tool. Note that if you clear your cookies, delete the opt-out cookie, or if you change computers or Web browsers, you will need to perform the opt-out procedure again.

You may choose to prevent this website from aggregating and analysing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.

The tracking opt-out feature requires cookies to be enabled.

Our website uses the web analysis service Matomo to collect statistical data on the use of the website and to continuously improve our online offering (see sections 3 to 7, letter c in each case). Matomo is operated without cookies, i.e. no cookies are stored on your end device. The data is collected exclusively through technical features that are transmitted when you visit our website.

Your IP address is immediately anonymised so that no conclusions can be drawn about individual persons. There is no evaluation of individual user behaviour.

We use videos on our website that are made available via the YouTube platform.

Our YouTube videos are integrated with the "extended data protection mode".

Only when you click on a video to play it will your data, such as your IP address, the time of your access and your interaction with the video, be transmitted to YouTube (or its parent company Google LLC). We have no influence on the processing of this data by YouTube. You can find out which data is collected by YouTube and for what purposes it is used in Google's privacy policy at https://policies.google.com/privacy?hl=de&gl=de. The legal basis for the processing of your personal data is your consent in accordance with Article 6(1)(a) GDPR. If you do not wish this, you can reload the page without activating the video.

This website uses Google Maps API, a map service of Google Inc. ("Google"), to display an interactive map with street search function and to integrate overview and route maps. Google Maps is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

When Google Maps is used, Google also processes data about the use of the Maps functions by visitors to the website. Further information about data processing by Google can be found in Google's privacy policy, which can be found at www.google.com/privacypolicy.html can retrieve. The additional terms of use for Google Maps can be found at https://www.google.com/intl/de_de/help/terms_maps.html.

In order to protect the users of our website from an uninfluenceable data exchange and the forwarding of data to Google Maps, we have implemented a corresponding technical precaution. A two-stage solution gives users the opportunity to consent to the use of the map view in accordance with Art. 6 para. 1 lit. a GDPR (and thus to exchange data, such as IP address, location, with Google Maps) even after loading the website using the map view. However, the default setting of the 2-step solution does not transfer any data to Google Maps. This decision option can be exercised for the duration of your visit to our website. Only by activating this display function will you be shown the corresponding overview maps.

By clicking on "Activate", you consent to the use of this API and thus also to the transfer of personal data to Google Maps. We have no influence on the type and scope of the data transmitted and its further processing. If you are logged in to Google's social media service platform at the same time, Google is able to assign the information directly to your user profile.

You should log out of Google's social media service platform to avoid such collection of profile information about you. However, data such as the IP address of the computer you are using will be transmitted in any case.

If we provide links to websites of other organisations, this privacy statement does not apply to the processing of personal data by that organisation. We therefore recommend that you read the data protection notices on the other websites you visit.

We would like to inform you below about the processing of personal data in connection with the use of "Zoom".

Purpose of the processing

We use the "Zoom" tool to conduct telephone conferences, online meetings, video conferences and/or webinars (hereinafter: "online meetings"). "Zoom" is a service provided by Zoom Video Communications, Inc. based in the USA.

Person responsible

The controller for data processing directly related to the organisation of "online meetings" is Eigenbetrieb Wirtschaft und Stadtmarketing Pforzheim.note: If you access the "Zoom" website, the provider of "Zoom" is responsible for data processing. However, it is only necessary to access the website to use "Zoom" in order to download the software for using "Zoom".

You can also use "Zoom" if you enter the relevant meeting ID and any other access data for the meeting directly in the "Zoom" app.

If you do not want to or cannot use the "Zoom" app, the basic functions can also be used via a browser version, which you can also find on the "Zoom" website.

What data is processed?

Various types of data are processed when using "Zoom". The scope of the data also depends on the data you provide before or when participating in an "online meeting".

The following personal data is subject to processing:

User details: first name, surname, telephone (optional), e-mail address, password (if "single sign-on" is not used), profile picture (optional),
Department (optional)
Meeting metadata: Topic, description (optional), participant IP addresses, device/hardware information

For recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of the online meeting chat.

When dialling in with the telephone: information on the incoming and outgoing call number, country name, start and end time. If necessary, further connection data such as the IP address of the device can be saved.

Text, audio and video data: You may have the option of using the chat, question or survey functions in an "online meeting". In this respect, the text entries you make are processed in order to display them in the "online meeting" and, if necessary, to log them. In order to enable the display of video and the playback of audio, the data from the microphone of your end device and from any video camera of the end device will be processed accordingly for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time via the "Zoom" applications.

To take part in an "online meeting" or to enter the "meeting room", you must at least enter your name.

Scope of processing

We use "Zoom" to conduct "online meetings". If we want to record "online meetings", we will inform you transparently in advance and - if necessary - ask for your consent. The fact of the recording will also be displayed to you in the "Zoom" app.

If it is necessary for the purposes of logging the results of an online meeting, we will log the chat content. However, this will not usually be the case.

In the case of webinars, we may also process the questions asked by webinar participants for the purposes of recording and following up webinars.

If you are registered with "Zoom" as a user, reports on "online meetings" (meeting metadata, telephone dialling data, questions and answers in webinars, survey function in webinars) can be stored for up to one month at "Zoom".

Automated decision-making within the meaning of Art. 22 GDPR is not used.

Legal basis for data processing
Insofar as personal data of employees of the Eigenbetrieb Wirtschaft und Stadtmarketing Pforzheim is processed, Section 26 BDSG is the legal basis for data processing. If, in connection with the use of "Zoom", personal data is not required for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component of the use of "Zoom", Art. 6 para. 1 lit. f) GDPR is the legal basis for data processing. In these cases, we are interested in the effective organisation of "online meetings".
In addition, the legal basis for data processing when conducting "online meetings" is Art. 6 para. 1 lit. b) GDPR, insofar as the meetings are conducted within the framework of contractual relationships.

Recipients / transfer of data
Personal data that is processed in connection with participation in "online meetings" is generally not passed on to third parties unless it is intended to be passed on. Please note that content from "online meetings", as with face-to-face meetings, is often used to communicate information with customers, interested parties or third parties and is therefore intended to be passed on.
Other recipients: The provider of "Zoom" necessarily receives knowledge of the above-mentioned data, insofar as this is provided for in the context of our order processing contract with "Zoom".

Data processing outside the European Union
"Zoom" is a service provided by a provider from the USA. Personal data is therefore also processed in a third country. We have concluded an order processing contract with the provider of "Zoom" that fulfils the requirements of Art. 28 GDPR.
An appropriate level of data protection is guaranteed on the one hand by the "Privacy Shield" certification of Zoom Video Communications, Inc. and on the other hand by the conclusion of the so-called EU standard contractual clauses.

We generally delete personal data when there is no need for further storage. A requirement may exist in particular if the data is still needed to fulfil contractual services, to check and grant or defend against warranty and guarantee claims. In the case of statutory retention obligations, deletion will only be considered after expiry of the respective retention obligation.

For security reasons and to protect the transmission of confidential content that you send to us as the site operator, our website uses SSL or TLS encryption. This means that data that you transmit via this website cannot be read by third parties. You can recognise an encrypted connection by the "https://" address line of your browser and the lock symbol in the browser line.

The website provider automatically collects and stores information that your browser automatically transmits to us in server log files. These are

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

This data is not merged with other data sources. The basis for data processing is Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the fulfilment of a contract or pre-contractual measures.